The Globe and Mail

Go to the Globe and Mail homepage

Jump to main navigationJump to main content

Press release from Business Wire

Secrets of SharePoint Success Lie in Records Management

<p class='bwalignc'> <i>Free webcast today will share results of survey by leading IT market research and advisory firm on the role of records management in SharePoint 2010 implementations</i> </p>

Thursday, July 26, 2012

Secrets of SharePoint Success Lie in Records Management10:00 EDT Thursday, July 26, 2012 BOSTON (Business Wire) -- A recent survey of IT professionals migrating to Microsoft SharePoint 2010 reveals that only one in three actively involved their organization's records managers during implementation, despite stated goals of using the software to solve records management challenges. Conducted by IDC and sponsored by information company Iron Mountain Incorporated (NYSE: IRM), the survey will be the focus of a free webcast today headlined by IDC's Vivian Tero, program director for IDC's Governance, Risk & Compliance (GRC) Infrastructure service. Principal among the findings was that many organizations fail to apply basic records management practices when adopting SharePoint 2010, missing an opportunity to clean out records inventories and compromising their ability to achieve goals for employee collaboration and productivity. For example, 63 percent of respondents failed to dispose of outdated and inactive records from legacy SharePoint sites and other existing data repositories, choosing instead to migrate data into their new SharePoint 2010 application or keep it and maintain multiple applications. “With this survey, we wanted to see if companies were making the most of their SharePoint installations by rightly seeing it as an opportunity to improve their records management programs,” said Vivian Tero. “Companies invest enormous time and resources into these implementations, and we wanted to know if they were fully leveraging their investment by destroying inactive records, tagging digital files as records, updating records policies and leveraging new records management features in SharePoint 2010. We were pleasantly surprised to find many companies are taking advantage of the opportunity, but there is still room for improvement, particularly as it relates to adjusting policies to account for new forms of content from social media, blogs and wikis.” The survey of 100 IT professionals sought to gauge the adoption of records management practices as well as the benefits from incorporating records management practices in an organization's SharePoint 2010 implementation. Key findings of the survey include: Eighty two percent of respondents reported their companies are in the early stages of implementing or migrating to SharePoint 2010; When asked about top goals for implementing SharePoint 2010, survey respondents gave improving internal collaboration, knowledge management and employee productivity as their chief aims; Of those with SharePoint 2010 implementations underway, 57 percent have steering committees to govern those projects, helping to align these initiatives with broader operational, compliance and risk management objectives; Forty six percent indicated that their records management policies don't account for content from new applications like social media, blogs and wikis, leaving them vulnerable to future legal, security and regulatory liabilities. Findings like these, along with tips for improved SharePoint 2010 implementations, will be discussed during today's webcast. Following the webcast, attendees will have the opportunity to download a free copy of the IDC White Paper, sponsored by Iron Mountain, “Leverage Records Management Best Practices to Optimize Microsoft SharePoint 2010 Deployments.” (April 2012) Webcast Registration Details:   WHAT: Titled “Leverage Records Management Best Practices to Optimize Microsoft SharePoint 2010 Deployments ,” this free webinar will share exclusive survey data and offer attendees: -- Insights on how companies are successfully implementing SharePoint 2010 to improve employee collaboration and productivity; -- Details on how involving records managers in the implementation or migration process leads to a more successful SharePoint experience; -- Recommendations for how to use a move to SharePoint 2010 to clean up company record inventories and update policies.   WHEN: Today, Thursday, July 26, 2012, 2 p.m. ET   TO REGISTER:   PRESSCONTACT: Christian T. Potts, public relations manager, Iron Mountain 617-535-8721 About Iron MountainIron Mountain Incorporated (NYSE: IRM) provides information storage and management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The Company's solutions enable customers to protect and better use their information so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data and more for organizations around the world. Visit or follow the company on Twitter @IronMountain for more information. Iron MountainChristian T. Potts, 617-535-8721christian.potts@ironmountain.comorWeber ShandwickBrad Baker,