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Dr. Arvind Gupta, the new and 13th President and Vice Chancellor of UBC, speaks to media during the announcement of his new position on the UBC grounds in Vancouver, British Columbia, Wednesday, March 12, 2014. Rafal Gerszak for The Globe and Mail (Rafal Gerszak For The Globe and Mail)
Dr. Arvind Gupta, the new and 13th President and Vice Chancellor of UBC, speaks to media during the announcement of his new position on the UBC grounds in Vancouver, British Columbia, Wednesday, March 12, 2014. Rafal Gerszak for The Globe and Mail (Rafal Gerszak For The Globe and Mail)

UBC release of uncensored personal information an ‘honest mistake’: report Add to ...

The release of uncensored details about the departure of a former University of British Columbia president was an honest mistake, says a new report.

Former B.C. information and privacy commissioner David Loukidelis reviewed the university’s conduct and policies after hidden attachments containing uncensored personal details about Arvind Gupta’s abrupt resignation were released to the public in January.

The review determined that the attachments were left in because a step was missed when the documents were processed.

“The incident occurred because of a simple mistake,” the report said.

“The disclosure was an accidental result of UBC’s good-faith attempt to be open and transparent.”

The report noted that the university has made changes in the wake of the incident on how it releases information, including implementing a checklist for access to information requests, revamping how embedded information is removed from documents and requiring a second staff member to check releases containing sensitive information.

Mr. Loukidelis recommended the school take extra care when preparing documents to be released online and look at whether additional resources are needed in the department that handles access-to-information requests.

The university administration responded to the report with a statement saying it accepts the findings and will devote more staff resources to handle access-to-information requests.

UBC released 861 pages of documents in response to a series of access requests after Dr. Gupta abruptly relinquished his post last August.

Included were emails showing UBC board of governors chair John Montalbano wanted to have a “confidential discussion, not captured on email” with Dr. Gupta just days before board members received notice about a meeting where they would discuss the president’s resignation.

Mr. Montalbano himself stepped down last October after an investigation into a professor’s claims that she was intimidated after writing a blog post suggesting Dr. Gupta lost a “masculinity contest” with the school’s leadership. But the documents did not reveal why Dr. Gupta left the position one year into a five-year term.

The former president said in a statement that the documents were a “one-sided representation” of what happened in the months before he left.

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