Skip to main content

Leadership success can depend on your calendar and to-do list. Consultant John Maxwell, on his company's website, notes that as a leader it's not always clear which activities deserve priority in your daily schedule. He offers a three-step process to help.

First, rate the task in terms of importance:

–Critical = 5 points

Story continues below advertisement

–Necessary = 4 points

–Important = 3 points

–Helpful = 2 points

–Marginal = 1 point

Now rate the task by urgency, in terms of when it needs to be done:

–This month = 5 points

–Next month = 4 points

Story continues below advertisement

–This quarter = 3 points

–Next quarter = 2 points

–End of year = 1 point

Now multiply the importance by the urgency. So a critical task (five points) needing to be completed by the next month (four points) receives a score of 20. Arrange the tasks on your to-do list according to those scores.

Report an error
About the Author
Management columnist

Harvey Schachter is a Kingston, Ont.-based writer specializing in management issues. He writes Monday Morning Manager and management book reviews for the print edition of Report on Business and an online column, Power Points. More


The Globe invites you to share your views. Please stay on topic and be respectful to everyone. For more information on our commenting policies and how our community-based moderation works, please read our Community Guidelines and our Terms and Conditions.

We’ve made some technical updates to our commenting software. If you are experiencing any issues posting comments, simply log out and log back in.

Discussion loading… ✨